Staff Management

To ensure the recruitment, induction, supervision, appraisal and training of all staff within the post holder's responsibility.  This will include direct line management of certain members of staff.

Human Resources

To provide an effective personnel function (systems and practices), including the maintenance of personnel policies, recruitment, supervision, appraisal, codes of conduct, discipline and grievance.

 To advise on the implications to the Charity of specific employment legislation / issues and to devise a strategy for implementation.

To maintain currency with employment legislation and procedures, the Data Protection Act and ensure compliance.

To be responsible for areas of training / learning development as required in partnership with the Assistant Director (Care Services) and supported by the Chief Executive

Health and Safety

To undertake the responsibilities of Health & Safety management and to  ensure the integrity of health and safety systems and procedures

To maintain, review and update the Charity's Health and Safety policies in consultation with the Chief Executive

To undertake the role of Charity Health & Safety Officer, including the completion of Risk Assessments and holding regular Health and Safety meetings.

To advise and supervise others in the production of risk assessments.

IT Systems and Administrative Equipment

To take lead responsibility for the maintenance and development of the Charity's IT systems (including telephone systems) and administrative equipment, liaising with the Charity's nominated IT and equipment specialists as necessary. 

To act as IT systems adviser to the Charity's staff as required.

Charity Insurance

To ensure the Charity's legal obligations with regard to insurance cover and to act as liaison with Insurance Brokers/ Companies.

To ensure that insurance company caveats are complied with, where appropriate an where not detrimental to the Charity.

Facilities Management

To have overall responsibility for Facilities Management including premises, working conditions, buildings maintenance and repair, testing and inspection, cleaning, space allocation and changes, security of premises, repairs, health and safety and business continuity planning.

To authorise major repair/refurbishment following consultation with the Chief Executive.

To ensure and advise on programme of refurbishment / decoration.

Transport

To have overall responsibility for transport including minibus fleet.

To gain and maintain an understanding of the legal and operational criteria for running a minibus transport fleet and to ensure that criteria is fully met.

To ensure that other legal licensing and insurance requirements are met, such as use of vehicles, drivers licensing etc.

To authorise major repair works in consultation with the Chief Executive.

To research, advise and be involved in the purchase of new and replacement vehicles.

To ensure that drivers are appropriately trained, including manual handling, use of tail lift etc.

Catering

To ensure compliance with all legal requirements in connection with the catering department (including food handling legislative requirements).

To ensure the integrity of kitchen systems and procedures, safe working practices, record keeping etc.

Finance

Responsible for managing the Admin & Support services budget, reviewing operating costs and suggesting cost saving measures.  Ensuring that all expenditure is within agreed budget and is adequately evidenced in line with the Charity's procedures and protocols.

To support the Finance Department as required in the absence of the Chief Executive.

Other

To maintain adequate records and present quarterly reports to the Chief Executive in regard to areas of responsibility.  

To represent the Charity as required by the Chief Executive

To organise own work to ensure that it is accurate and meets the required quality targets, deadlines and reporting requirements

To reflect on own practice, assess own performance and identify own development needs

To work effectively and collaboratively with relevant statutory and voluntary agencies, as appropriate.