Role:

            Provide clerical and reception support to the services and staff. You will work closely with the Administration Manager and the CEO.

Tasks

• Responsible for the everyday running of the front office and reception
• Report all building and equipment maintenance and repair work to Administration Manager and co-ordinate as directed.
• Under the direction of the Administration Manager, maintain the Health & Safety systems including co-ordinating of Fire Drills and updating of Fire Log Book.
• Maintain and update electronic central booking diary system
• Maintain the safe and petty cash system
• Assist with data entry 
• Assist with mail receipt and sending
• Create and maintain spreadsheets and databases
• Undertake typing as required using Microsoft Word on a daily basis
• Create documents in Microsoft Publisher and PowerPoint if required.

• Order and maintain stationary, office equipment and cleaning supplies
• Co-ordinate the setting up of meeting rooms, including equipment.

• Undertake general office duties e.g. photocopying and collation
• Maintain confidentiality regarding client and Information at all times
• Undertake supervision, training and development as appropriate
• Work as a constructive member of the  Administration team
• Undertake other tasks consistent with the job description.

You will be required to work in addition, to cover five weeks' holiday leave for the afternoon or morning clerical worker. You will also be expected to cover any sickness leave for this person, whenever possible. Additional payment will be made for this.

There is an expectation that the Morning & Afternoon clerical workers form good working relationships, as they need to provide cover for each other. Therefore flexibility is important, as is punctuality.

We have tow roles avaloable Monday to Friday 9am - 1pm and 1pm to 5pm